Defining member form
As an administrator, it's important to have certain information from your members. Most associations or clubs have a registration form that states all the personal data members are required to provide. We advise to predefine this data, to oblige all the members you will invite or that apply for a membership, to provide this required data prior to being admitted to the community. Afterwards, members can update their own data, so you will always have the most recent data at your disposal. Obviously this list can be adjusted or extended at any time.
- Within the desired community, select 'member data' in the member section of the main menu.
- Choose 'edit member fields', and click 'search' to get an overview of all fields already created by ThreeAndMore. Add the fields you wish to request from your members. After adding all the fields you need, click 'done'.
- If you can't find some of the data in our predefined list, you can easily create custom fields. To do so select 'edit custom fields'. When creating a custom field, you first define the name of the field and then choose the type of answer the member can/must enter. This can be a short text, a simple yes or no, or a list of answers you wish to predefine. If, for example, you are the administrator of an alumni community and you don't want each member to enter his own version of the field of study, you can enter a set list from which everyone needs to choose.
- After selecting all the data fields that are important for your community, you can determine which fields are 'required', and which are 'nice to have'. If you want to delete a field, you can set the value to 'none'.
- Additionally, you must define each field's sharing options. If certain information is only needed for administrative purposes, you can limit its share status to the administrators of your community. If other fields need to be shared with the whole community to enhance communication and participation among your members, you can set the sharing settings of those fields to the entire community. Please note however that members always keep control over their own personal data, and can choose not to accept your predetermined settings.
- Click 'save data'.
Below and example of a possible member form, as viewed by a member: